Business meetings: save time and work more efficiently with the right methods and tools!

As a professional, you attend numerous meetings on a daily basis. They enable you to question your ideas, move projects forward and discuss ideas with your employees and customers alike. Only, in addition to listening and taking part in the meeting, you need to take notes too. You then need to be able to reuse your notes and/or share them with your team. Here’s how.

Use the right tool for better personal note-taking in meetings
Note-taking in meetings requires a range of skills that have to be coordinated : listening, understanding, selecting information and writing.

·      Write the subject of the meeting and/or the name of the customer in the header at the top of the page.
·      Use the left-hand margins to highlight key information, add numbers or use symbols to identify priorities.
·      Keep the right-hand page for your notes and the left-hand one to list the actions you or members of the project team need to take.
·      Note the date in the special box at the top right of every page so you can find a note easily by flicking through the book.

Organise your note-taking easily using the smart ruled pages in the OXFORD INTERNATIONAL range of notebooks. With SCRIBZEE and a few good tips, you can not only optimise the process but also make it easy to use your notes afterwards. In a word: be even more efficient!

Pay attention:
Noting what’s essential and discarding anything that’s superfluous: that’s the key to successful note-taking. And that means knowing how to listen. If you try to write down everything that’s said during a meeting, you’re bound to miss something important. So it’s better to keep your notes brief but useful!

Share with your teams
Turning your handwritten notes into digital files has many advantages, like being able to read and share them whenever and wherever you are. To do this, though, you need to use the right kind of tools to make clean scans. And, compared to scanning documents using a smartphone’s camera, the SCRIBZEE application is leagues ahead!

With the SCRIBZEE app connected to your OXFORD notebook, you can scan each of your pages of notes, file them by topic and put them together in a couple of clicks. Above all, you’ll be able to find them at any time, wherever you are, and read them whenever you want! 

A few tips for effective meeting note reporting
When dealing with diagrams, summaries and brainstorming sessions, flipcharts are indispensable for all meetings to run smoothly. That said, the large sheets of paper, while useful for developing ideas and being visible to all those taking part in the meeting, are impractical to share after the meeting… And the solutions exist to simplify your life and report almost instantaneously to each participant the contents created during the meeting and the to do-list for action (who needs to do what, by when).

Bye bye, sweat and tears!
Picture the scene: the meeting went extremely well. Some excellent ideas were generated and everyone is motivated to pursue the project and ensure its successful completion. Now all that needs to be done is to find a participant willing to retype all of the handwritten notes with a view to putting together a meeting summary and sending it to all of the participants. This takes a lot of time! The moment has gone and the impetus for the meeting vanished. What’s even worse, one of the participants takes photos of the flipchart sheets and then spends an inordinate amount of time making alterations to make them readable or to correct the perspective, before sending them to their colleagues.

There’s one solution to these frequent and sometimes stressful situations: SCRIBZEE. It’s a one-of-a-kind application which interacts with the OXFORD professional range and, in particular, SMARTCHARTS, the first smart flipchart refill pad!

Hello, plain sailing!
Rather than copying out what has been written on the flipchart, during or after the meeting, all you need to do is to scan the flipchart sheets with the SCRIBZEE app by aligning the markers on screen with the ones printed on the paper. To use, share or change the order of the pages, all you need to do is to open the application where you’ll find them filed by subject and select the function you need.

Also, everyone can do this at the end of the meeting which means there’s no longer any need to wait for a colleague to send the notes to you. You can even do the same with your OXFORD notebook, which you will have used to jot down the main ideas and instructions for your teams.

The SCRIBZEE app can be used to easily create a single document containing all the notes, which you can then arrange in the order that suits you best. An ideal solution for memorising notes just before the next meeting or for creating a tailor-made summary, which can be shared instantaneously with your colleagues as soon as the meeting ends!

With SCRIBZEE app and OXFORD INTERNATONAL smart notebooks and SMART CHARTS flipcharts, organise, re-organise, edit and share. You decide! Your notes become richer as your thoughts and your project progress.

*Download the SCRIBZEE app BY OXFORD for free on Apple Store or Google Play